Ohio Bids > Bid Detail

Asset, Inventory and Work Order System Addendum 2

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Agency: Upper Arlington
Level of Government: State & Local
Category:
  • 70 - General Purpose Information Technology Equipment (including software).
  • D - Automatic Data Processing and Telecommunication Services
Opps ID: NBD15942847642558748
Posted Date: Jun 16, 2023
Due Date: Jul 13, 2023
Solicitation No: UA23-47

Bid Information



Type
RFP
Status
Issued
Number
UA23-47 Addendum 2 (Asset, Inventory and Work Order System)
Issue Date & Time
6/7/2023 10:15:37 AM (ET)
Close Date & Time
7/13/2023 11:00:00 AM (ET)
Time Left
26 days 15 hours 40 minutes 43 seconds
Notes
The City of Upper Arlington Department of Public Service, in conjunction with Information Technology and Parks and Recreation Departments, is soliciting proposals to implement a computerized work order and asset management system.


All responses must be received through IonWave.



The City of Upper Arlington encourages all businesses, including minority and women-owned businesses to respond.


6/16/23 Addendum 1 is being issued to modify the Bid Opening Date and Proposal Submission Requirements.

Addendum 2 is adding the Professional Services Agreement to the Attachments Tab for vendors to review.



Contact Information
Name
VALERIE PICCININNI Purchasing Administrator
Address
3600 Tremont Road
Upper Arlington, OH 43221 USA
Phone
Fax
Email
vpiccininni@uaoh.net




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7 items in 1 pages

UA23-47 Work Order Asset Management RFP.docx
Request for Proposal 83 KB

Bidding Forms.zip
Biding Forms 70 KB

RFP-RFQ Required Terms (3-15-19) for Non-Construction Projects.pdf
Required Contract Terms 356 KB

Information_to_Bidders_(Revised_2022.pdf
Information to Bidders 23 KB

Local_Business_Preference.pdf
Local Business Preference 68 KB

Addendum 1.docx
Addendum 1 - See changes on pages 1 and 8. 85 KB

PROFESSIONAL SERVICES AGREEMENT 8-6-21.docx
Addendum 2 - Preofesional Services Agreement 100 KB



Bid Questions
















Question
an you provide a sample copy of the standard Professional Services for review?
Answer The City will issue an Addendum and add the Professional Services Agreement to the Attachments Tab.
Submitted 6/16/2023 11:45:49 AM (ET)


Question
Are the following forms included in the maximum page count of 50 pages?

•        Non-Collusion Certification
•        Tax Affidavit Form
Answer Those items are NOT included in the page count.
Submitted 6/16/2023 11:44:31 AM (ET)


Question
Since proposals are due within three (3) business days of question submittal, can the City please consider extending the proposal due date to July 13, 2023 to allow vendors time to adjust their proposals based on the City's response to vendor questions?
Answer Yes, the City will extend the Bid Opening Date to July 13, 2023.
Submitted 6/14/2023 06:58:07 PM (ET)


Question
Section 5, Proposal Submission and System Requirements, starting on page 8 of the RFP states "Vendor must provide one (1) original and one (1) copy of its proposal...no longer than fifty (50) pages on twenty-five (25) double-sided sheets."

However, the Information to Bidders document states in the Submission of Bid section that "Bids must be submitted via the City's online bid system."

Can the City please clarify which method vendors are to submit their proposals? If hard copy, please specify the delivery address.
Answer Bidders only need to submit one (1) electronic copy through IonWave.
Submitted 6/14/2023 06:34:57 PM (ET)


Question
Has the City identified a budget for this initiative, and if so, is it possible to share?
Answer The City is not releasing the budget at this point.
Submitted 6/8/2023 07:39:38 PM (ET)


Question
What is your anticipated timeline for award?
Do you have an anticipated project start date?
Does the City have a Go-Live target date(s)?
Answer The City's goal is to have an award in early September, with a Go-Live target of Januray 1, 2024.
Submitted 6/8/2023 07:39:23 PM (ET)


Question
Would the City consider a 1 week extension (July 13th) due to holiday schedule?
Answer



Yes, the City will extend the Bid Opening Date to July 13, 2023.



Submitted 6/8/2023 07:39:01 PM (ET)


Question
Please confirm that submissions are online and not a mailed hardcopy.
"Vendor must provide one (1) original and one (1) copy of its proposal."
Answer Bidders only need to submit one (1) electronic copy through IonWave.
Submitted 6/8/2023 07:38:08 PM (ET)


Question
What are the reasons the City is looking to change CMMS/EAM systems?
Answer

The City has had its current provider for 6 years, and is looking at increasing the usage and capabilities with a new system.

Submitted 6/8/2023 06:11:59 PM (ET)


Question
What is the current CMMS/EAM/Asset Management System in use for the City?
Answer HiperWeb by PSD Software
Submitted 6/8/2023 06:11:27 PM (ET)








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