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Combined Synopsis-Solicitation for Commercial Items
Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ (36C25023Q0950). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04.

This solicitation is a Small Business Set Aside.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, Attendant Control Power Wheelchairs with a small business size standard of 800. The FSC/PSC is 6515.

The Department of Veterans Affairs, Network Contracting Office (NCO) 10, Regional Procurement Office (RPO) Central, 3140 Governor s Place Blvd, Suite 210, Kettering, OH 45409 is seeking to purchase Attendant Controlled Power Wheelchairs.

All interested companies shall provide quotations for the following:

THIS IS A BRAND NAME ONLY PURCHASE REQUEST.
BRAND NAME: Invacare

Supplies

ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001

7.00
EA

INVACARE AVIVA STORM RX-20 BASE FOR REHAB SEAT SYSTEM - REGULAR
LOCAL STOCK NUMBER: SRX20R

0002

4.00
EA

INVACARE TDX SP2 HD BASE FOR REHAB SEATING SYSTEM - BARI
LOCAL STOCK NUMBER: TDXSP2HD


The vendor shall supply brand new Attendant Controlled Power Wheelchairs.

4.1 Task 1-Furnish the following:

4.1.1. Base for Rehab Seating System
Seat To Floor Height: 18.75"
User Weight Wheelchair Transport Brackets
14" x 3" Black Tires w/Gel Foam Inserts
Double-Sided Fork Package Standard Base Width
110 Volt Battery Charger
Black Ice Glossy Frame Finish
Black Ice Glossy Rim Insert
LED Non-Expandable Remote
Rovi Attendant Joystick Mount, Angled Right
Motion Dual USB Charging Adapter
Maxx Bariatric Rehab Seat
Push Button Style Seat Belt 71"
Seat Width and Ultra Rail Adjustment (22-26"W) Set at: 26"W
Seat Depth and Ultra Rail Adjustment (19-23"D) Set at: 20"D
MaTRx PS Heavy Duty Cushion Fits W: 26" x D: 20"
OMIT: Headrest
Standard Tilt Back Canes: 18"H (pr)
Back Cane Angle: 95°
Finished Back Height for Tilt Systems: 20"
Standard Rehab Back and Back Cushion 26"W x 16"H
Adult Dual Post Adj Ht Arms w/ Quick Ht Adj Lever: 12.75 - 15.75" (pr)
Flat Pouch (pr)
(L) Armrest Tube Full Length
(R) Armrest Tube Full Length
(L) Waterfall Armpad: Full Length 2.25" x 14"
(R) Waterfall Armpad: Full Length 2.25" x 14"
Heavy Duty 70° Swing Away Footrests (pr)
Receivers: Flared Outward 1"
Seat Pan to Footplate: 13-17"
(L) Adjustable Angle Footplate: XL 9"W x 11"D
(R) Adjustable Angle Footplate: XL 9"W x 11"D
(L) Heel Loop E0951
(R) Heel Loop E0951
Non Articulating O2 Gas Holder: Cylinder Style
SLD G MK Group 24 Battery
Seat To Floor Height: 18.25"
User Weight Standard Base Width
Wheelchair Transport Brackets
14" x 3" Black Tires w/Gel Foam Inserts
8" x 2.5" Black Casters w/Solid Inlay
110 Volt Battery Charger
Obsidian Black Frame Finish
Obsidian Black Rim Insert
LED Non-Expandable Remote
Rovi Attendant Joystick Mount, Angled Right
Ultra Low Maxx Rehab Seat
Seat Width and Ultra Rail Adjustment (16-20"W) Set at: 20"W
Seat Depth and Ultra Rail Adjustment (16-21"D) Set at: 18"D
MaTRx PS Cushion Fits W:19-20", D:18-19"
Push Button Style Seat Belt 60"
OMIT: Headrest
Maxx Style Back Spreader Bar
Standard Tilt Back Canes: 18"H (pr)
Back Cane Angle: 95°
Finished Back Height for Tilt Systems: 18" // 3" GAP REQUESTED
Standard Rehab Back and Back Cushion 20"W x 15"H
Adult Dual Post Adj Ht Arms w/ Quick Ht Adj Lever: 9.75 - 12.75" (pr)
Flat Pouch (pr)
(L) Armrest Tube Full Length
(R) Armrest Tube Full Length
(L) Waterfall Armpad: Full Length 2.25" x 14"
(R) Waterfall Armpad: Full Length 2.25" x 14"
Invacare 70° Swing Away Footrests (pr)
Composite Footplates
Non Articulating O2 Gas Holder: Cylinder Style
MK Group 24 Battery, Flat Top
The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Items (Nov 2021)
FAR 52.212-3, Offerors Representations and Certifications Commercial Items (Oct 2022)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Items (DEC 2022)
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (Oct 2022)
FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractor (Nov 2021)
VAAR 852.212-70, Provisions and Clauses Applicable to VA Acquisition Of Commercial Items (APR 2020)
VAAR 852.242-71, Administrative Contracting Officer (OCT 2020)
VAAR 852.203-70, Commercial Advertising (May 2018)
VAAR 852.232-72, Electronic Submission of payment Requests (Nov 2018)
VAAR 852.246-71, Rejected Goods (Oct 2018)
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
The award will be made to the response most advantageous to the Government.
Responses should contain your best terms, conditions.
This procurement is for new items only; no remanufactured or "gray market" items. No remanufactures or gray market items will be acceptable. Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment, verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All warranty and service associated with the equipment shall be in accordance with the OEM terms and conditions.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Price: The Government will evaluate the price by adding the total of all line item prices. The Total Evaluated Price will be that sum.

Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

Past Performance: The past performance evaluation will assess the relative risks associated with a quoter s likelihood of success in fulfilling the solicitation s requirements as indicated by the quoter s record of past performance. The past performance evaluation may be based on the contracting officer s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The award will be made to the response most advantageous to the Government.
Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than 11:00 pm local time, August 20, 2023, at lisa.claytor2@va.gov

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact
Lisa Claytor
Contract Specialist
Network Contract Office (NCO) 10
Office: 740-773-1141 x 19003
Email: lisa.claytor2@va.gov
Delivery Instructions: All deliveries shall be made to: Chillicothe VA Medical Center, 17273 State Route 104, Chillicothe, Ohio 45601. The type of delivery order will be specified when the order is placed. Delivery shall be FBO destination provided 30 days after receipt of order (ARO).
Place of Performance/Place of Delivery
Chillicothe VA Medical Center
17273 State Route 104
Chillicothe, OH 45601

Attachments/Links