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Attachment 1: Combined Synopsis-Solicitation for Commercial Items
Effective Date: 02/01/2022
Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as a request for quotes (RFQ), and the solicitation number is 36C25023Q0972. The Government anticipates awarding a firm-fixed price purchase order to the offeror submitting the lowest priced technically acceptable quote resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04, effective 06/02/2023.

The associated North American Industrial Classification System (NAICS) Code for this procurement is 337215, with a small business size standard of 500 Employees. The FSC/PSC is 7125.

The Department of Veterans Affairs, Network Contracting Office 10, is soliciting quotes from all sources to supply the VISN 10 Cincinnati VA Medical Center (539) (2) Electronic Key Management Systems (EKMS) to meet physical security standards in tracking and accountability of keys used by the Police Service of the Medical Center and to replace the current system which is at end of life. This requirement is a Brand Name or Equal to the KeyWatcher Touch System.

All interested companies shall provide quotations for the following brand name (or equal) equipment and supplies:

Supplies/Services

Line Item
Description
Quantity
Unit of Measure
Unit Price
Total Price

1

2

3
4

5
6

7

8
9
10
11
12


13
14
15
16
17
18
19

20
21
22

Cincinnati VAMC Main Campus

KW-8085 KW TOUCH, 9 MOD MAIN CABINET (2013-000)

KW-8039 - MODULE, 16 KEYS (2861-000)
KW-8050 MODULE, 8 CREDIT CARDS (2891-000)
KW-8051 MODULE, 2 LOCKERS 3 X 6 (2905-000)


KW-8065 MODULE, 1 LOCKER 7 X 6 X 2.5 (2911-000)

KW-8384 SMARTKEY, CREDIT CARD (2025-000)

KW-8100 SMARTKEY, TAMPER PROOF (SK30) (2161-00A)
KW-8458 SMARTKEY, LOCKER (2826-000)
KW-8081 CARD READER/RELAY OUTPUT, KW TOUCH (G5161)
KW-8618 REMOTE SETUP & CONFIGURATION (6566-00)
KW-8082 SOFTWARE, TRUETOUCH (6513-000)

KW-8684 READER PROXIMITY, HID PIV CLASS (3177-000)

Fort Thomas, KY VAMC Campus

KW-8071 KW TOUCH, 3 MOD MAIN CABINET (2420-000)

KW-8039 MODULE, 16 KEYS (2861-000)

KW-8051 MODULE, 2 LOCKERS 3 X 6 (2905-000)
KW-8100 SMARTKEY, TAMPER PROOF (SK30) (2161-00A)
KW-8458 SMARTKEY LOCKER (2826-000)
KW-8081 CARD READER/RELAY OUTPUT, KW TOUCH (G5161)
KW-8684 READER, PROXIMITY, HID PIV CLASS (3177-000)

KW-8618 REMOTE SETUP & CONFIGURATION (6566-00)
KW-8082 SOFTWARE, TRUETOUCH (6513-000)
SHIPPING & HANDLING

1

6

1
1

1

8

100
3
1
1
1
1


1
2
1
35
2
1
1

1

1

EA

EA

EA
EA

EA

EA

EA
EA
EA
EA
EA
EA


EA
EA
EA
EA
EA
EA
EA

EA

EA

The requested brand name (or equal) Electronic Key Management System must provide the capabilities outlined in the attached Statement of Works.

Delivery, and set-up must occur on site at the facility.

Delivery shall be provided no later than 60 days after receipt of order (ARO) unless notification of delays are provided to the Contracting Officer/Specialist. FOB Destination.
Places of Performance/Places of Delivery
Address:
3200 Vine Street
Building 1, Room C-119
Cincinnati, OH
Postal Code:
45220-2213
Country:
UNITED STATES

AND

Address:
Postal Code:
Country:
1000 South Fort Thomas Avenue
Building 64, Room 155
Fort Thomas, KY
41075-2305
UNITED STATES
The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Items (Mar 2023)
FAR 52.212-3, Offerors Representations and Certifications Commercial Items (Dec 2022)
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
The following contract clauses apply to this acquisition:
FAR 52.204-13, System for Award Management Maintenance (Oct 2018)
FAR 52.212-4, Contract Terms and Conditions Commercial Items (Dec 2022)
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services (Jun 2023)
FAR 52.219-6 Notice of Total Small Business Set-Aside (Nov 2020)
VAAR 852.212-71, Grey Market and Counterfeit Items (Feb 2023)

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. Responses should contain your best terms, conditions.

All quoters shall submit the following: Pricing quote and estimated schedule for delivery and set-up.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received via email not later than 5:00PM EST on Friday, August 11, 2023, to Barbara.Robertson@va.gov. No submission received after the above-mentioned date and time will be accepted.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below by 12:00PM EST on Friday, August 4, 2023. Responses will be posted by 4:30PM EST on Tuesday, August 8, 2023. No telephone calls will be accepted.

Point of Contact
Barbara Robertson, Email: Barbara.Robertson@va.gov

Attachments/Links