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This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. Â
This is a request for quote (RFQ), and the solicitation number is 36C25023Q0760. The Government anticipates awarding a firm-fixed price Purchase Order resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circulars 2023-02, effective 03/16/2023. The associated NAICS Code is 339112, Surgical and Medical Instrument Manufacturing.
The Department of Veterans Affairs, Network Contracting Office 10, is soliciting quotes from all sources to supply the Columbus VA Ambulatory Care Center home sleep testing units that diagnose home Sleep Apnea. The Columbus VA currently owns WatchPAT 200 units that will become obsolete in 2024 per the manufacturer. This requirement is to upgrade to the WatchPAT 300 units in order to continue to provide service to our Veterans. The requested units must be compatible to our existing ZZZPat, advanced automatic algorithm software for scoring of respiratory events. The requested units must be able to measure up to 7 Peripheral Arterial Tones PAT Signal, Heart Rate, Oximetry, Actigraphy, Body Position, Snoring, and Chest Motion. Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information, along with any other documents necessary to support the requirements below. However, we believe only Itamar Medical, and their authorized Service-disabled Veteran Owned Small Business (SDVOSB) can supply this requirement.
Quotes are to be provided to Gina P. Crank, Contracting Officer, via email at gina.crank@va.gov, no later than May 31, 2023, by 5:00 PM EST. No telephone calls will be accepted. No submission received after the above-mentioned date and time will be accepted.Â

ITEM INFORMATION

AC21013XX 12 White WatchPAT300 uPAT Probes 180.00
AC20001XX Adhesive Set for SBP Sensor 180.00
AC30003XX Central Plus Add-On Kit with RESBP US & ROW 30.00
CS10002XX Discount WatchPAT -30.00
AC21107XX Watch-PAT300 30.00
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STATEMENT OF WORK (SOW)

PROGRAM REQUESTOR/MANAGER).
Name:
Eric Wilhelm
Section:
Supply Chain Management
Address:
420 North James Rd Columbus, Ohio 43219
Phone Number:
614-257-5520 / 614-546-5101
Fax Number:

E-Mail Address:
Eric.Wilhelm@va.gov

2. Contract Title. WatchPAT 300
3. Background. Home Sleep Testing Units. Currently use VA Owned WatchPAT 200 units that will become obsolete in 2024 per Manufacturer. Need for upgrade to WatchPAT 300 units in order to continue to provide service to our Veterans. Current WatchPAT software SaaS approved: Will need upgraded version.
4. Scope. Diagnostic Home Sleep Apnea Testing units. Provide simple, accurate and reliable sleep apnea testing. Itamar/Zoll WatchPAT: Home Sleep Testing Required to Meet Mission Act

5. Specific Tasks. Diagnostic Home Sleep Apnea Testing units. Provide simple, accurate and reliable sleep apnea testing.

6. Performance Monitoring
NA
7. Security Requirements
SaaS product has no direct connections or interfaces to VA systems or network
Users consent to share their data (which may include PII and PHI) directly with the SaaS provider. SaaS provider must have published terms and conditions for user consent. VA providers access data in a view-only mode, or with limited functionality per the user s consent. All data processed by SaaS provider shall be owned by SaaS provider/user.

8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).
NA

9. Other Pertinent Information or Special Considerations.
NA
10. Risk Control
NA
11. Place of Performance.
Chalmers P. Wylie ACC
420 North James Rd
Columbus Ohio 43219
12. Period of Performance.
30 Days ARO
13. Delivery Schedule.
Negotiable upon award
The 11 Federal Holidays observed by the Federal Government are:
New Year s Day January 1
Martin Luther King s Birthday 3rd Monday in January
Presidents Day 3rd Monday in February
Memorial Day Last Monday in May
Juneteenth Day June 19
Independence Day July 4
Labor Day 1st Monday in September
Columbus Day 2nd Monday in October
Veterans Day November 11
Thanksgiving Day 4th Thursday in November
Christmas Day December 25th
The President of the United States of America may declare additional days as a Federal holiday, and if so, this holiday will automatically be added to the list above. When a holiday falls on a Sunday, the following Monday shall be observed as a Federal holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

The following solicitation provisions apply to this acquisition:
FAR 52.212-1, INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS (MARCH 2023)
FAR 52.212-3, OFFERORS REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL ITEMS (DEC 2022)
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
The following contract clauses apply to this acquisition:
FAR 52.212-4, CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS (DEC 2022)
ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS
Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.
The following clauses are incorporated into 52.212-4 as an addendum to this contract:
FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
FAR 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (AUG 2020)
FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (MARCH 2023)

VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020) 852.203-70, 852.232-72, 852,233-70, 852.233-71 852.246-71, 852.247-71, 852.270-1
VAAR 852.212-71 GRAY MARKET LANGUAGE (FEB 2023)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (MARCH 2023)
The following subparagraphs of FAR 52.212-5 are applicable:
[52.203-6, 52.204-10, 52.209-6, 52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-1, 52.225-13, 52.232-18, 52.232-19, and 52.232-33.]
All quoters shall submit the following: A completed schedule with pricing, adequate documentation detailing the capabilities of the product.
All quotes shall be sent to the electronically via email to Gina P. Crank @ gina.crank@va.gov.
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
The award will be made to the response most advantageous to the Government.
Responses should contain your best terms and conditions.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Submission of your response shall be received not later than May 31, 2023 by 5:00 PM EST to gina.crank@va.gov
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact
Gina P. Crank
Contracting Officer
Network Contract Office (NCO) 10
Office: 614-625-1236
Email: gina.crank@va.gov
DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1
For
Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)
Acquisition Plan Action ID:_ 36C250-23-AP-3130

Contracting Activity: Department of Veterans Affairs, VISN 10, Chalmers P. Wylie Ambulatory Care Center 420 North James Rd Columbus, Ohio 43219
757-23-3-096-0324

Brief Description of Supplies/ Services required and the intended use/Estimated Amount:
Portable home sleep study unit to test patient for Obstructive Sleep Apnea. 30 Units @ $4,120.02 = $123,600.00 (Unit and Supplies)

Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:
Ability to use the Current software in use at the Chalmers P. Wylie Facility
ZZZPat Software with an advanced automatic algorithm for scoring of respiratory events

These unit must be able to Measure up to 7 Peripheral Arterial Tones PAT Signal, Heart Rate, Oximetry, Actigraphy, Body Position, Snoring, Chest Motion.

Clinical Parameters
AHI Apnea / Hypopnea Index AHIc Central Apnea/Hypopnea Index RDI Respiratory Disturbance Index ODI Oxygen Desaturation Index Wake / Sleep True Sleep Time REM / Deep / Light - Sleep Stages Complete Sleep Architecture Body Position Indices Snoring Heart Rate Chest Movement Pulse Oximetry Actigraphy
Must only have 3 points of contact with the patient

Description of market research conducted and results or statement why it was not conducted:
Market research was completed, it was found that NightOwl and Sleep Image do not have the required FEDRamp approval that is required for software.

Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

____________________________ ________________________
Gina P. Crank Date

Attachments/Links