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This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. Â
This is a request for quote (RFQ), and the solicitation number is 36C25023Q0066. The Government anticipates awarding a firm-fixed price Purchase Order resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circulars 2022-08, effective 09/23/2022. The associated NAICS Code is 334510, Electromedical and Electrotherapeutic Apparatus Manufacturing. Â
The Department of Veterans Affairs, Network Contracting Office 10, is soliciting quotes from all sources to supply the Chalmers P. Wylie Veterans Affairs Ambulatory Care Center Columbus, Olympus Flexible scopes for ENT clinic procedures. Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information, along with any other documents necessary to support the requirements below. However, we believe only Olympus and Olympus Authorized Distributor are the only Contractors able to provide this requirement.
Quotes are to be provided to Gina P. Crank, Contracting Officer, via email at gina.crank@va.gov, no later than October 21,  2022, by 6:00 PM EST. No telephone calls will be accepted. No submission received after the above-mentioned date and time will be accepted.Â
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STATEMENT OF WORK (SOW)
1. Background. The Chalmers P. Wylie VA is in need of more Flexible scopes for ENT clinic procedures. We currently have 3 on hand but with the increased need and desires of the veterans we care for we are in need to increase our par level of how many scopes we have on hand. We are starting to see more veterans and they all have expressed that they like the smaller flexible scope to the slightly larger rigid scopes. We have also recently have had to send out a few of the current scopes we have on hand for repair, thus leaving our scope numbers low for patient care. The turnaround from SPS from patient to patient is over 24 hrs. d/t the required dry time. So, more scopes are urgently needed for our facility to continue with patient care.
2. Scope. We are looking to purchase 6 more of the Flexible slim Rhino laryngoscope with pistol grip the ENF-V4. In addition to the 6 scopes, we need to purchase the proper trays and mats required for reprocessing and sterilization is also required. These items are needed to accommodate the need of the veterans in the ENT clinic setting to receive the best care and required testing to properly evaluate the needs of the veterans.
3. Specific Tasks. As the contractor deems necessary for Acquisition of surgical scope.


Deliverables:

Deliverables:
ENF-V4 Flexible Slim Rhino laryngoscope with Pistol Grip
Item#: 13839 Aptimax Sterra Sterilization Tray
Item #: 99239 Aptimax Sterrad Sterilization Tray Mat

4. Performance Monitoring

Scope and associated items will be inspected by HTM and SPD departments upon arrival to facility. Proper protocol as per outlined by scope specifications for use and sterilization will be followed.
5. Security Requirements
Zero Patient data will be used with this product

6. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

N/A

7. Other Pertinent Information or Special Considerations.

N/A
8. Risk Control
N/A
9. Place of Performance.

Chalmers P. Wylie VA ACC
420 N. James Rd
Columbus, OH 43219
614-257-5220
10. Period of Performance.
Negotiable upon award of Purchase
11. Delivery Schedule.

Negotiable upon award of Purchase

The 11 Federal Holidays observed by the Federal Government are:
New Year s Day January 1
Martin Luther King s Birthday 3rd Monday in January
Presidents Day 3rd Monday in February
Memorial Day Last Monday in May
Juneteenth Day June 19
Independence Day July 4
Labor Day 1st Monday in September
Columbus Day 2nd Monday in October
Veterans Day November 11
Thanksgiving Day 4th Thursday in November
Christmas Day December 25th

The President of the United States of America may declare additional days as a Federal holiday, and if so, this holiday will automatically be added to the list above. When a holiday falls on a Sunday, the following Monday shall be observed as a Federal holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.
ITEM INFORMATION
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001

6.00
EA
$
$

FLEX, SLIM RHINOLARY, PISTOL GRI
LOCAL STOCK NUMBER: ENF-V4

Funding/Req. Number: 1

757-23-1-196-0001
0002

6.00
EA
$
$

Aptimax Sterra Sterilization Tray
LOCAL STOCK NUMBER: 13839

Funding/Req. Number: 1

757-23-1-196-0001
0003

6.00
EA
$
$

Aptimax Sterrad Sterilization Tray Mat
LOCAL STOCK NUMBER: 99239

Funding/Req. Number: 1

757-23-1-196-0001


GRAND TOTAL
$

The following solicitation provisions apply to this acquisition:
FAR 52.212-1, INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS (JUNE 2020)
FAR 52.212-3, OFFERORS REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL ITEMS (FEB 2021)
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.
The following contract clauses apply to this acquisition:
FAR 52.212-4, CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS (OCT 2018)
ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS
Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.
The following clauses are incorporated into 52.212-4 as an addendum to this contract:
FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
FAR 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (JUL 2016)
FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013)

VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020) 852.203-70, 852.232-72, 852,233-70, 852.233-71 852.246-71, 852.247-71, 852.270-1
VAAR 852.212-71 GRAY MARKET LANGUAGE (MAY 2016)

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Jan 2021
The following subparagraphs of FAR 52.212-5 are applicable:
[52.203-6, 52.204-10, 52.209-6, 52.219-6, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-1, 52.225-13, 52.232-18, 52.232-19, and 52.232-33.]
All quoters shall submit the following: A completed schedule with pricing, adequate documentation detailing the capabilities of the product.
All quotes shall be sent to the electronically via email to Gina P. Crank @ gina.crank@va.gov.
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
The award will be made to the response most advantageous to the Government.
Responses should contain your best terms and conditions.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.
Submission of your response shall be received not later than October 21, 2022 by 6:00 PM EST to gina.crank@va.gov
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact
Gina P. Crank
Contracting Officer
Network Contract Office (NCO) 10
Office: 614-625-1236
Email: gina.crank@va.gov

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1
For
Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)
Acquisition Plan Action ID: 36C250-23-AP-0101

Contracting Activity: Department of Veterans Affairs, VISN 10, Chalmers P. Wylie ACC 420 North James Road Columbus, Ohio 43219, using NCO 10. Transaction # 757-23-1-196-0001.

Brief Description of Supplies/ Services required and the intended use/Estimated Amount: The equipment proposed for purchase is the ENF-V4 Flexible Slim Rhino Laryngoscope with pistol grip. This scope is intended to be used in the ENT clinic for in office procedures. This is a flexible and small in diameter scope that is more comfortable for the veterans when they are in the ENT clinic for evaluation of Sinus issues.

Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: Based on the existing Olympus Tower, the requested requirements are only compatible with the Olympus system already in place in the ENT clinic for scope usage.

Description of market research conducted and results or statement why it was not conducted: Market Research was conducted by Internet, GSA, NAC and VIP. VIP search with NAICS 334510 resulted 184 SD/VOSBs, added keywords resulted in 5 SD/VOSBs. However, Olympus and their exclusive Authorized SDVOSB Distributor, Alliant Healthcare Products, are the only distributors of the Olympus items. The VA Rule of two is Unattainable.

Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.
____________________________ ________________________
Gina P. Crank 10/19/2022
Contracting Officer

Attachments/Links