Ohio University Learning Management System

Agency:	Ohio University
Level of Government:	State & Local
Category:	A - Research and development
Opps ID:	NBD15951110178451812
Posted Date:	Nov 1, 2022
Due Date:	Nov 10, 2022
Solicitation No:	0920221832
Source:	https://miamiu-ohiousourcing.i...

Bid Information

Type	RFP-OU
Status	Issued
Number	0920221832 Addendum 2 (Ohio University Learning Management System)
Issue Date & Time	10/14/2022 08:00:01 AM (ET)
Close Date & Time	11/10/2022 05:00:00 PM (ET)
Time Left	8 days 21 hours 2 minutes 2 seconds
Notes	Ohio University is seeking proposals to identify and select a learning management system (LMS) vendor(s) to support the University’s teaching and learning activities. Due the increased use of online teaching and learning activities since 2020, an evaluation of LMS vendors is necessary to ensure the best environment for Ohio University students, faculty, and staff. All proposals shall be submitted through our eSourcing platform . Please visit https://www.ohio.edu/finance/purchasing/supplier-information , RFP Opportunities section, for additional information on accessing the platform.

Contact Information

Name	Chad Mitchell
Address	1 Ohio University Athens, OH 45701 USA
Phone
Fax
Email	mitchec2@ohio.edu

Bid Documents

Document name	Format
Bid Invitation (please login to view this document)	Acrobat / PDF

Bid Attachments

File Name	Description	File Size
Non-disclosure and data protection requirements.docx (please login to view this document)	Non-disclosure and data protection agreement	32 KB
Business Associate Agreement.doc (please login to view this document)	HIPPA compliance agreement	90 KB
2022 FACTBOOK_smallerfilesize.pdf (please login to view this document)	Ohio University Fact Book - contains student enrollment and FTE data	8.99 MB

Bid Questions

Question	Might the request for HECVAT 3.2 be a typo? We use the following site to download HECVAT templates: https://library.educause.edu/resources/2020/4/higher-education-community-vendor-assessment-toolkit - this is EDUCAUSE site. The latest version they have is 3.03 (which we have). Can you clarify, please?
Answer	This is a typo, It is version 3.02 or higher. This will be corrected through an addendum
Submitted	10/25/2022 03:38:57 PM (ET)

Question	14. About the Technical requirement: 2. Support for real time integrations - can you please provide more information about this requirement? What would be a real time integration?
Answer	A real time integration would mean that changes to the PeopleSoft system are updated in the LMS within 15 minutes of that SIS change.
Submitted	10/25/2022 02:43:38 PM (ET)

Question	13. Can you please detail the Functional Requirement no. 14? Faculty and staff-facing dashboard for course leaders - can you give us an example of how the dashboard will be?
Answer	Summarize the information presented to individual students and faculty about their courses, including past or future behaviors. For example, describe how students' progress or upcoming requirements are summarized and/or displayed to students in a dashboard or other reporting context. For faculty, describe how a summary and/or dashboard of their instructional activity is presented to them.
Submitted	10/25/2022 02:43:28 PM (ET)

Question	12. Do you plan to archive courses and student data you currently have in your live LMS?
Answer	We will archive courses and student data based on our course retention policy: https://help.ohio.edu/TDClient/30/Portal/KB/ArticleDet?ID=154
Submitted	10/25/2022 02:43:13 PM (ET)

Question	11. What are your expectations/ requirements around the migration service?
Answer	We would like to see what automated and professional service course migration tiers are available / included.
Submitted	10/25/2022 02:43:01 PM (ET)

Question	10. How many courses does OU plan to migrate from BB to the new LMS?
Answer	This number has not yet been determined as we will need to work with each college and/or program to determine their individual needs.
Submitted	10/25/2022 02:42:51 PM (ET)

Question	9. Can you please clarify the following: Contract period and timeline? Intended contract start date On page 2 of the RFP, it states “Ohio University prefers a 3-year agreement with two 1-year renewals” however on page 14 it states “The initial term of the Agreement shall be for eight (8) years from 2025 through 2033, with options to extend.”
Answer	Please reference the term in the Period of Agreement section; the term specified in the Pricing Submission was incorrect and we will issue an addendum to address the discrepancy
Submitted	10/25/2022 02:42:17 PM (ET)

Question	8. Can you provide OU’s most recent FTE number reported to IPEDS?
Answer	Please reference the Ohio University Factbook, where you are able to find multi-year FTE and Headcount University data: https://catmailohio.sharepoint.com/sites/PRO-IeaWebdocs2/Shared%20Documents/Forms/AllItems.aspx?id=%2Fsites%2FPRO%2DIeaWebdocs2%2FShared%20Documents%2FIEA%20Public%20Website%20Documents%2FFact%20Book%2F2022%20FACTBOOK%5Fsmallerfilesize%2Epdf&parent=%2Fsites%2FPRO%2DIeaWebdocs2%2FShared%20Documents%2FIEA%20Public%20Website%20Documents%2FFact%20Book&p=true&ga=1
Submitted	10/25/2022 02:42:03 PM (ET)

Question	7. There is no section in the Bid portal to upload the Acknowledgement for the items on pages 3 and 4. In which section should we submit the document?
Answer	You will be able to submit the acknowledgement through check-the-box functionality in the bidding portal
Submitted	10/25/2022 02:41:40 PM (ET)

Question	6. There is no section in the Bid portal to upload the Additional Terms & Conditions of Submitting a Proposal document. In which section should we submit the document?
Answer	The Signature and Submission will occur electronically within the bidding portal
Submitted	10/25/2022 02:41:28 PM (ET)

Items 1 - 10 shown of 32 • Page 1 of 3 shown

Bid Event Non-Participation Activity

Activity Date	Activity Name	Description
10/25/2022 05:00:00 PM (ET)	Questions

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