Utility Locating Services Addendum 1

Agency:	Upper Arlington
Level of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction R - Professional, Administrative and Management Support Services S - Utilities and Training Services
Opps ID:	NBD15942592437848366
Posted Date:	Dec 2, 2022
Due Date:	Dec 14, 2022
Solicitation No:	UA22-84

Bid Information

Type	RFP
Status	Issued
Number	UA22-84 Addendum 1 (Utility Locating Services)
Issue Date & Time	11/16/2022 10:30:02 AM (ET)
Close Date & Time	12/14/2022 03:00:00 PM (ET)
Time Left	11 days 20 hours 1 minutes 27 seconds
Notes	The City of Upper Arlington, Ohio is requesting proposals for contracting utility locate markings for municipal-owned water (mains and services), storm sewer, sanitary sewer (mains and service laterals), fiber optic cable, electric (street lighting/traffic control) facilities. Proposals must be received by the City by 3:00 PM EST on December 14, 2022. Submit the Proposal Package Electronically to: UAENGSubmittals@uaoh.net

Contact Information

Name	VALERIE PICCININNI Purchasing Administrator
Address	3600 Tremont Road Upper Arlington, OH 43221 USA
Phone
Fax
Email	vpiccininni@uaoh.net

Bid Documents

Document name	Format
Bid Invitation (please login to view this document)	Acrobat / PDF
Public Question & Answer (please login to view this document)	Acrobat / PDF

Bid Attachments

File Name	Description	File Size
UA22-84 Utility Locating Services.docx	Request for Proposals	51 KB
Req'd Contract Terms--RFP-RFQ (Jan 2022).doc	Required Contract Terms	437 KB
Information_to_Bidders_(Revised_2022.docx	Information to Bidders	21 KB
Local_Business_Preference.pdf	Local Business Preference	68 KB
Bidding Forms.zip	Bidding Forms - Must be submitted with Bid.	185 KB
PROFESSIONAL SERVICES AGREEMENT 8-6-21.docx	Sample Contract	102 KB
Addendum 1 -Ticket Volume.docx	Addendum 1 -Ticket Volume	13 KB

Bid Questions

Question	What is the clear percentage on all tickets you receive? Clearing tickets may be due to "no conflict" or utilities being aerial; but just wandering what percentage your team would actually mark/paint a ticket vs clear any tickets.
Answer	Over the last two years, we have averaged marking approximately 60% and clear approximately 40%
Submitted	12/2/2022 12:50:29 PM (ET)

Question	Will you provide volumes by "Description"(Screened Ticket, Utility Locate/Site Visit, After Hours Emergency Response) as defined in the RFP?
Answer	Screen 100% of tickets to identify if it can be marked as “no conflict” or determine if a site visit is needed. Over the past 2 years we received approximately 35 after-hours emergency response tickets. Some examples of these emergency tickets are ranging in severity from gas or water breaks to things like planting trees and installing party tents.
Submitted	11/29/2022 04:30:52 PM (ET)

Question	Will the City allow a “limitation of liability?” For example, will we be allowed to contractually limit our liability per damage occurrence or limit our total liability to 10% of the annual contract value?
Answer	No.
Submitted	11/23/2022 11:28:28 AM (ET)

Question	Will locate vendor be compensated for not-at-fault damage investigations?
Answer	No. It is assumed that if there is a damage investigation, the City will play an active role in that investigation.
Submitted	11/23/2022 11:28:03 AM (ET)

Question	Do you use a third-party damage investigation company? If so, what company?
Answer	No.
Submitted	11/23/2022 11:27:19 AM (ET)

Question	What % of tickets are required to be audited on a daily/weekly/monthly basis?
Answer	The City of Upper Arlington does not have a set requirement on ticket audits. The City will periodically perform audits to ensure the work is being performed. Vendors should document in their proposal their auditing percentage and process for review.
Submitted	11/23/2022 11:26:58 AM (ET)

Question	Will the locating vendor receive all tickets directly from the One Call Center during the term of the agreement?
Answer	Yes. Irth UtiliSphere is the name of the program which the tickets will be managed.
Submitted	11/23/2022 11:23:41 AM (ET)

Question	What is the average cost per damage?
Answer	Since the locates are currently performed in house, we have not tracked costs per repair.
Submitted	11/23/2022 11:22:53 AM (ET)

Question	Will payment or performance bonds be required?
Answer	Performance bonds will be required. Payment bonds will not be required
Submitted	11/23/2022 11:22:36 AM (ET)

Question	How often are updated prints/maps issued?
Answer	We update GIS continuously when new information is found. Any new as-builts will be provided when available.
Submitted	11/23/2022 11:22:15 AM (ET)

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